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REIMBURSEMENT PROCEDURE ECPYOUTH
All reimbursements are done by the Treasurer, Victoria Meller (treasurer@ecpyouth.eu). If you want to reimburse, please take into account the follow our reimbursement procedure. There is a difference in the procedure depending on the number of expenses you want to reimburse.
One expense
- Send your invoice or receipt, name and bank account number, the event and a description of the cost (if it is unclear from the invoice or receipt) via mail tosecretary@ecpyouth.eu.
- We will reimburse most of the time within two weeks.
Two or more expenses
- Please download our reimbursement form -> Reimbursement Form
- Fill out all necessary details. You don’t have to sign, but at least write your name under the reimbursement form. Please ad all costs up and mention the currency.
- Sent this document together with your invoices or receipts to secretary@ecpyouth.eu. Please make sure the costs on your invoices and the reimbursement form fit.
- We will reimburse most of the time within two weeks.
If you have any question about your reimbursement, please contact us. If you want we can help you filling out the reimbursement form. Please make sure that we can only reimburse expenses the board of ECPYouth agreed on. We reimburse costs that are reasonable. If you are from an non-EU country, please send us the city and address you are living.
Information for representatives
Sometimes it is possible to reimburse (some) travel costs if you are representing one of our member organizations. Please make sure reimbursement is only possible after agreement of the Board. Please sent an email about this to our General Secretary. We can only reimburse if your organization lacks financial resources to come.
If more costs are made then necessary (and this is not discussed) we can only reimburse 0-50% of your expenses.
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ECPYOUTH SECRETARIAT
Bergstraat 33
3811 NG Amersfoort
The Netherlands
+31 33 – 304 00 11
BANK DETAILS
Account holder: ECPYN
Bank: Rabobank Amersfoort e.o., P.O. Box 620, 3800 AP Amersfoort, The Netherlands
IBAN: NL 77 RABO 0111 5743 74
BIC (swift code): RABO NL 2U
For countries not using the IBAN-system:
Dutch bank account number: 1115.743.74